For the Supervisors
Access Contact
PhD Thesis Defences
Joining our PhD programme
The Doctoral School
Foreign students
European PhD retreat
PhD Students Associations
 Post-docs and jobs
 Research teams for PhD students
Dispensation of the HDR
You can find the instructions for a dispensation of the HDR to supervise a first PhD at the bottom of this page of the Université Paris Sud.  

Link for registration procedure for the Habilitation (HDR) of the Université Paris Sud
Marianne DELARUE is responsible for the HDR procedure for our Doctoral school.

Terms and requirements for HDR defence
A Requirements 
1) You must have a doctoral degree of equivalent. The university may be willing to grant a dispensation to this on an individual basis after  examining the dossier.

2) You must have developed your own independent research that has been recognised by the international community, for example, with publications in international journals both as first and senior author. In general the minimum is 10 - 15 articles published in good international journals. Though there is no fixed number of publications required, it is difficult to imagine passing the HDR with fewer than 10 publications. Note also that the temporal dynamics is as important as the number.

3) You must have engaged in supervision. Here also there is no magic formula, but you should have supervised the equivalent of 2 Research Masters and have participated in supervising doctoral candidates. Université Paris Sud grants a dispensation for a first full supervision of a doctoral candidate (see above).

B Administrative procedure. 
This is a bit heavy. 

1) The candidate contacts the "responsable HDR" and provides an up to date detailed CV.
2) The "responsable HDR" sets up an ad hoc committee of professors or senior research scientists with the appropriate expertise to assess                whether the candidate's past contributions to the discipline merit the HDR. 

3) If the committee is positive, the "responsable HDR" transmits the candidate's dossier together with the committee's decision to the Scientific      Council of the University. This council meets 4 or 5 times per year to assess the HDR dossiers. 

4) If the Scientific Council accepts the dossier, the candidate receives a letter from the university giving her/him the right to defend his/her HDR over the next 12 month period. The candidate should discuss the modalities of the defence with the "responsable HDR". The jury is composed of 3 reviewers (2 external and 1 internal to the university, Paris Sud if the defence takes place in) and at least 2 examiners.  

All 5 or 6 jury members must have their HDR (or equivalent for foreigners from systems without an HDR) and at least half of them must be external. The defence must take place at the university that grants the degree, and the cost for travel of the jury members is the responsiblity of the candidate or her/his laboratory.   
5) The candidate should send a document that describes his/her past research and future plans, not longer than 30 pages, to the jury members at least 6 weeks before the defence date. 
The document should contain
1) an up to date CV detailing:
*the academic and professional career including teaching and supervising activities
*the list of scientific production, including the following: 

a - original articles published in international journals, sorted by date, with the names of supervised students or post-docs underlined.
b - review articles published in international journals or series. 
c - patents 
d - books or book chapters; teaching manuels 
e - articles of popular science and activites of popularising science 
f - abstracts and congress proceedings. 
g - presented posters, seminars …
h - other notable activities (journal editorship...)
All should be chronologically ordered. 
2) A text of 10 - 15 pages summarising past research activity and showing the logical structure of the research career and how the candidate has taken responsibility and leadership in a particular area. This should include the role of supervising and management of research, explaining the choice of projects proposed for Master and PhD students.This is an important element for jury for judging the candidates capacities for supervision of research. 
3) A text of 5 - 10 pages that explains how the candidate perceives the responsibility of supervision and directing (doctoral) research as well as presenting her or his project for the medium term (5-10 years). This should be a solid, competitive and attractive project. This part of the dossier should resemble the kind of project presented for a job of university professor or research director (e.g. for INRA, CNRS or INSERM...).
C. Defence and deadlines. 
1) Defence : 
The defence is publique and includes: 
- an oral presentation of about 40 minutes 
- a discussion with the jury (about 1h30) 
During the oral presentation the candidate should justify why she/he wants to obtain an HDR. The presetnation should more or less follow the plan of the written document. 
The discussion with the jury is the most important and most interesting part. Indeed the HDR represents an amazing opportunity for the candidate to have 5 or 6 senior colleagues devote an entire half day to discussing his/her scientific project and commenting constructively on her/his ideas, choices and scientific strategy. 
The HDR diploma is a national diploma and therefire respected by all French universities. 
2) Calendar : 
This is similar to the PhD thesis. The approval of the Scientific Council for the HDR proceedure, gives the candidate a maximum of 1 year to defend the HDR. Past the 1-year period, a new approval of the Scientific council must be sought. 
The reports of the reviewers MUST arrive at the administration AT LEAST 20 days before the defence date.  
Therefore, because the reviewers should have about 3 weeks for preparing their report, the document should be sent to the reviewers (and the rest of the jury) about 6 weeks before the defence date. 
3) Practical aspects: 
The (public) defence should take place on the site of the university granting the degree or in one of the aproved sites outside the university. Please make sure you reserve a room in advance, and of course think about the possibility for a small celebration after the defence.²